(formerly Paramount Targetsports Club)
1. This document shall be known as "The Constitution of the Paramount Targetsports Club Inc., 2008".
2. This document shall hereinafter be called "The Constitution".
3. This Constitution shall repeal all existing provisions of "The Constitution of the Paramount Targetsports Club , 2000"
4. This Constitution shall be in force upon the approval of the membership at the annual general meeting December 2008.
5. This Constitution shall be as follows:
Part 1: Name
Part 2: Objectives
Part 3: Membership
Part 4: Insignia
Part 1: Annual General Meeting
Part 2: General Meetings
Part 3: Reports
Part 1: The Committee
Part 2: The Executive
Part 3: Eligibility to Bear Office
Part 4: The Selection Committee
Part 5: The Para Committee
Part 6: The Club Coach(es)
Part 7: Miscellaneous
Chapter VII: Altering the Constitution
CHAPTER
I - THE CLUB
Part
1 - NAME
(1) The club shall be called the "Paramount Targetsports Club Inc." (hereinafter referred to as "the Club"),
(2) The Club shall be denoted by the initials "P.T.C."
(3) The objectives of the Club shall be:
(i) to present and promote the sport of Target Shooting;
(ii) to foster member participation in competition;
(iii) to support junior development in the sport;
(iv) to promote the preservation of classic cars and other classic vehicles.
(4) Membership of the Club shall be open to all persons 12 years and over.
(5) All membership fees for membership type and sub classifications will be fixed at the Annual General Meeting.
(6) Membership shall be current for a period of up to twelve months, finishing on the 31st of December each year.
(7) There shall be five types of membership:
(i) TRA members, Senior, Junior, Pensioner & Family. Full members have voting rights. They may represent the club and compete at club, state & national competitions.
(ii) QTS Members, Senior & Junior. QTS members have voting rights. They may represent the club and compete at club, & state competitions.
(iv) Para members - They shall not have voting rights nor may they represent the Club. Para members may compete in club competitions defined by the Executive.
(iv) Committee members - any member may be elected to a Committee position and gain voting rights.
(v) Honorary Life members - any former or present member of the Club who has rendered outstanding service to the Club either through shooting or administration may be granted Honorary Life membership at a general meeting of the Club, as recommended by the Committee.
Honorary Life members shall have Para membership. The Club shall pay any affiliation fees set by the state governing body whilst the Honorary Life member is engaged in an active role in the Club.
(8) Membership fees, if applicable, shall be due within four weeks of first attending the Club or, when renewing, no later than four weeks after the renewal date.
(9) Any Club member who has not paid an annual membership fee for the ensuing year, in accordance with Section 8, shall be declared a non member.
(10) In the event of such a declaration as in Section 9, the said Club member shall be given two weeks written notice of such a declaration by the Executive.
(11) The Committee shall, on behalf of the Club, have the right to refuse membership or expel members. The determination shall be forwarded to the applicant or member in writing. In the case of membership refusal there is no right of appeal.
(i) Expelled members may submit notice to appeal to the secretary no later than one 1 month after receiving the determination.
(ii) A general meeting must be held within 3 months to decide on the appeal. All parties shall be given fair opportunity to state their case. The issue shall be determined by a majority vote.
(iii) In the case of an unsuccessful appeal and where applicable, a refund of membership fees shall occur on a pro rata basis.
(12) A register of members is maintained by the Secretary. All membership details are confidential and are used solely by the Club for communication and management of Club business.
(13) The Club shall have its own Insignia, to be determined by the Committee.
(14) The Club shall be affiliated with the Queensland Target Sports Inc. (QTS Inc.) and may affiliate with any other appropriate sporting bodies as required.
Part 1 - ANNUAL GENERAL MEETING
(15) There shall be an Annual General Meeting to be held the first Friday of December each year.
(16) The purpose of the Annual General Meeting shall be to:
(i) receive reports from the Captain and the Secretary;
(ii) receive the financial statement of the past year from the Treasurer;
(iii) and elect the Committee.
(17) Two weeks notice in writing shall be given to all Club members by the Executive as notice of the intention to hold an Annual General Meeting.
(18) The quorum for a validly constituted Annual General Meeting shall consist of one-third of the voting members of the Club, either in person or represented by proxy.
(19) General Meetings other than the Annual General Meeting may be convened by:
(i) any two members of the Executive of the Club;
(ii) any Committee member at the request in writing of five voting members of the Club.
(20) One weeks notice, given in writing, of a general meeting shall be given to all voting Club members, such notice specifying the reason for calling the said meeting.
(21) A quorum for a validly constituted general meeting shall consist of one-third of the voting Club members who shall be present either in person or represented by a proxy.
(22) Committee Meetings are conducted on Club nights, as required, and may be convened by any two members of the Executive of the Club;
(23) No notice is required.
(24) A quorum for a validly constituted committee meeting shall consist of the executive and at least five members of the club eligible to vote.
(25) The Treasurer shall present a financial report, if required, upon Club funds at each Committee meeting.
(26) The Executive may call for such reports as it deems necessary from any Committee member of the Club.
(27) Each voting Club member shall be entitled to one vote at all general and committee meetings of the Club.
(28) The election of Committee members shall be done by show of hands using majority voting.
(29) Proxy votes: a proxy vote shall be in writing, signed by the member and handed to the Captain at the beginning of the meeting. A proxy vote can only be held by a voting member of the Club. The number of proxies held per individual is limited to two. A proxy vote may not, unless specifically stated in writing, propose or second a motion (including the nomination and seconding of a person to a Committee position).
(30) All motions and nominations shall be put to the Captain, and must be seconded by one other voting Club member.
(31) All motions shall be decided by a simple majority of voters present.
(32) The Club shall elect the following, for a period up to the next Annual General Meeting, which shall collectively be known as the "Committee":
(i) Captain (& Chair),
(ii) Vice-Captain,
(iii) Secretary,
(iv) Treasurer,
(v) Armourer,
(vi) Register Keeper,
(33) The election of the Committee shall be at the Annual General Meeting in accordance with the provisions of Chapter IV.
(34) The committee is responsible for day to day operation of the Club.
(35) All members may participate at committee meetings but are not entitled to vote.
(36) The process for removal from office shall be the same as for expelling a member (Part 3 (11))
Part 2 - THE EXECUTIVE (schedule two)
(37) The Executive shall consist of the:
(i) Captain;
(ii) Secretary;
(iii) Treasurer.
Part 3 - ELIGIBILITY TO BEAR OFFICE
(38) Any member of the Club is eligible.
(39) Only Club members, either present at the meeting or represented by a proxy, shall be elected to the Committee.
Part 4 THE SELECTION COMMITTEE
(40) There shall be a committee of between three and five members, to be known as the Selection Committee. It shall be elected at the Annual General Meeting and shall include the Club Coach(es).
(41) The Selection Committee shall be responsible for choosing Club members to represent the Club in Inter club competition.
(42) The committee shall comprise the executive and club coaches to be known as the Para Committee.
(43) The Para Committee shall determine the annual Tyro award.
(44) The Para Committee shall nominate Club Awards, subject to ratification by the Committee. Nominations may be submitted by any club member.
(45) The Club Coach(es) shall be appointed by the Committee.
(46) The Club Coach(es) shall provide coaching and training for the Club to further the Club's objectives.
(47) Any contracts or payments shall be negotiated between the appointed Club Coach(es) and the Committee.
(48) In addition to the Committee there shall be elected additional representatives of the Club to the QTS Inc. and/or other bodies.
(49) The Executive shall have the power to appoint any other informal Committee members, and fill casual Committee vacancies, as necessary.
(50) The Annual General Meeting may appoint non-members as Patrons of the Club.
(51) A bank account shall be held in the name of the Club and shall be operated by any of the following:
(i) Captain,
(ii) Secretary,
(iii) Treasurer.
(52) All payments over $100 are to be made by direct deposit
(53) All cheques must have signatures of two of the executive.
(54) The end date of the club's financial year is 31st October in each year.
(55) As soon as possible after the end of the financial year, the treasurer shall prepare a financial statement for the last reportable year
(56) The income and property of the club must be used solely for promoting the club's objectives and exercising the club's powers.
(57) In the event of the Club winding up, the Club's assets shall be distributed equally among the financial members.
CHAPTER VII - ALTERING THE CONSTITUTION
(58) This Constitution of the Club shall only be amended by the vote of a two-thirds majority of voting Club members, present or represented by proxy, at any general meeting convened in accordance with the provisions of this Constitution.
(59) This Constitution may only be repealed and replaced at an extraordinary general meeting, notice in writing of which shall be given two weeks in advance to every Club member.
(60) To repeal and replace this Constitution, a two-thirds majority of voting Club members, present or represented by proxy, is necessary at any extraordinary general meeting convened in accordance with Section (48) of this Constitution.
(61) Amendments must be registered by the Executive.
(62) The club shall conduct a minimum of six club competitions per year (not including the Bill Campbell Memorial Shoot).
(63) To be eligible for a club handicap a member must compete at least four times unless exempted by the executive.
(64) The club shall promote and conduct an open competition annually. This competition shall be named the Bill Campbell Memorial Shoot.
(65) Minutes shall be kept of the Annual General Meeting, General Meetings and Committee meetings. Minutes of the previous meeting shall be available to all financial members and verified for accuracy.
(66) Minutes of the Executive and Committee shall be maintained in a minute journal retained at the range.
(67) The committee must ensure safe custody of books, documents, and securities of the club.
(68) The Committee must ensure the Club has a common seal
(69) The Seal must be kept securely and only used under the authority of the Committee.
(70) Each instrument to which the seal is attached must be signed by the Secretary and countersigned by a member of the Committee.
The minimum desired requirement for Honorary Life Membership is ten years active membership to the Club in one or more of the following areas: competition, administration or coaching.
The purpose in defining an Executive is to enable administrative decisions on Club matters to be made during periods when some Committee members may be absent or unavailable (for example the Summer Vacation).
This Constitution is dated 5 December, 2008.